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Scheduling

Schedules allow you to automate when and where your playlists play on digital screens. Learn how to create and manage schedules effectively.

Overview​

Schedules enable you to:

  • Automate playlist playback at specific times
  • Create recurring schedules (daily, weekly)
  • Set up one-time events
  • Control when content displays
  • Manage multiple schedules per device
  • Activate or deactivate schedules easily

Accessing Schedules​

Navigate to Schedule from the sidebar menu to view all your schedules.

![Screenshot: Schedules page showing a table/list of schedules with columns for Type (icon), Name, Schedule Type (Recurring/One-time), Days/Dates, Time Range, Status (Active/Inactive), and Actions. Should show multiple schedules with different types and statuses.]

Schedule List View​

Schedule Table Columns​

The schedule table displays:

  • Type: Icon indicating recurring (🔄) or one-time (📅)
  • Name: Schedule name
  • Schedule Type: Recurring or One-time
  • Days/Dates: Days of week or date range
  • Time Range: Start and end times
  • Status: Active (green) or Inactive (gray)
  • Actions: Menu for schedule operations

![Screenshot: Close-up of the schedules table showing several rows with different schedule types - recurring schedules showing repeat icons, one-time schedules showing calendar icons. Should highlight the type column and show various time ranges and statuses.]

Filtering Schedules​

Filter your schedules:

  1. Use the Search box to find schedules by name
  2. Use the Status dropdown to filter by:
    • All Status
    • Active
    • Inactive

![Screenshot: Filter controls showing a search box with search icon and a Status dropdown menu. Should show the search box with placeholder "Search schedules..." and the Status dropdown with "All Status" selected.]

Creating a Schedule​

To create a new schedule:

  1. Click the "Create Schedule" button (top-right)
  2. Fill in the schedule form (see details below)
  3. Click "Create Schedule"

![Screenshot: Create Schedule dialog/form showing all form fields including Schedule Name, Schedule Type toggle (Recurring/One-time), day selection, time fields, playlist selector, and Active toggle. Should show the form ready to be filled out.]

Schedule Form Fields​

Basic Information​

  • Schedule Name: Descriptive name (e.g., "Weekday Morning Promotions")
  • Schedule Type: Choose Recurring or One-time

![Screenshot: Top section of schedule form showing Schedule Name field with placeholder text, and Schedule Type section with two buttons/toggles: "Recurring" (selected/highlighted) and "One-time".]

Recurring Schedules​

For schedules that repeat:

  1. Select "Recurring" as schedule type
  2. Select Days of Week: Check boxes for Mon, Tue, Wed, Thu, Fri, Sat, Sun
  3. Select multiple days as needed
  4. Set Start Time and End Time

![Screenshot: Recurring schedule configuration showing day selection with checkboxes for each day of the week (Mon-Sun), with some days checked (e.g., Mon-Fri). Should show Start Time and End Time fields below.]

One-Time Schedules​

For single events:

  1. Select "One-time" as schedule type
  2. Set Start Date: When schedule begins
  3. Set End Date (optional): When schedule ends
  4. Set Start Time and End Time

![Screenshot: One-time schedule configuration showing date pickers for Start Date and End Date (optional), with Start Time and End Time fields. Should show calendar date pickers with dates selected.]

Time Configuration​

For both schedule types:

  • Start Time: When schedule begins (e.g., 08:00)
  • End Time: When schedule ends (e.g., 22:00)
  • Use 24-hour format or AM/PM depending on system

![Screenshot: Time fields showing time pickers for Start Time (08:00) and End Time (22:00), with clock icons or time input controls.]

Playlist Assignment​

  • Playlist: Select which playlist to play during this schedule
  • Choose from your existing playlists
  • Required field

![Screenshot: Playlist dropdown showing a list of available playlists with one selected (highlighted), showing how to assign a playlist to the schedule.]

Status​

  • Active: Toggle to activate schedule immediately
  • Inactive: Schedule created but not active
  • You can activate/deactivate later

![Screenshot: Active toggle/switch showing the schedule set to "Active" (green/checked), with label "Active (Schedule will be applied immediately)".]

Schedule Types Explained​

Recurring Schedules​

Use for:

  • Daily content (same every day)
  • Weekly patterns (weekdays vs weekends)
  • Regular promotions
  • Standard operating hours

Examples:

  • "Weekday Business Hours": Mon-Fri, 9 AM - 5 PM
  • "Weekend Promotions": Sat-Sun, 10 AM - 8 PM
  • "Morning Announcements": Mon-Fri, 8 AM - 9 AM

![Screenshot: Example recurring schedule showing "Weekday Morning" schedule with Mon-Fri selected, 08:00-12:00 time range, assigned to "Morning Promotions" playlist, and Active status.]

One-Time Schedules​

Use for:

  • Special events
  • Product launches
  • Limited-time promotions
  • Holiday content

Examples:

  • "Black Friday Sale": Nov 24-26, 6 AM - 11 PM
  • "Product Launch": Dec 1-7, all day
  • "Holiday Hours": Dec 24-25, 10 AM - 4 PM

![Screenshot: Example one-time schedule showing "Holiday Special" schedule with date range Dec 24-25, 10:00-22:00 time range, assigned to "Holiday Content" playlist, and Active status.]

Editing Schedules​

To modify an existing schedule:

  1. Click the Actions menu (three dots) for a schedule
  2. Select "Edit"
  3. Modify any fields as needed
  4. Click "Save Changes" or "Update Schedule"

![Screenshot: Edit schedule dialog showing the same form fields as create, but with existing values filled in. Should show a schedule being edited with modified values highlighted.]

Activating/Deactivating Schedules​

Activating a Schedule​

To activate an inactive schedule:

  1. Edit the schedule
  2. Toggle Active to ON
  3. Save changes
  4. Schedule will start immediately (if within time window)

Deactivating a Schedule​

To temporarily disable a schedule:

  1. Edit the schedule
  2. Toggle Active to OFF
  3. Save changes
  4. Schedule stops but isn't deleted

![Screenshot: Schedule status toggle showing how to change a schedule from Active (green) to Inactive (gray), with the toggle switch visible in the edit form.]

Deleting Schedules​

To permanently delete a schedule:

  1. Click Actions → Delete
  2. Confirm deletion (if prompted)
  3. Schedule will be removed

Warning: Deleting a schedule will stop automated playback. Ensure this is what you want.

![Screenshot: Delete confirmation dialog showing a warning message like "Are you sure you want to delete this schedule? This will stop automated playback." with Cancel and Delete buttons.]

Schedule Best Practices​

Naming Conventions​

Use clear, descriptive names:

  • ✅ Good: "Weekday Morning - 8AM-12PM"
  • ✅ Good: "Holiday Sale - Dec 24-25"
  • ✅ Good: "Weekend Promotions - Sat-Sun"
  • ❌ Avoid: "Schedule1", "Test", "New Schedule"

Time Management​

  • Business Hours: Match your operating hours
  • Peak Times: Schedule important content during peak hours
  • Off Hours: Use different content for off-peak times
  • Overlap: Be aware of overlapping schedules

Multiple Schedules​

You can create multiple schedules:

  • Different playlists for different times
  • Weekday vs weekend content
  • Morning vs afternoon content
  • Special event schedules

![Screenshot: Multiple schedules view showing how different schedules can coexist, with a timeline or calendar view showing when each schedule is active throughout the day/week.]

Schedule Conflicts​

Understanding Conflicts​

Schedules may overlap:

  • Same Time: Multiple schedules at same time
  • Priority: System may use most recent or first created
  • Device Assignment: Check which devices use which schedules

Resolving Conflicts​

To avoid conflicts:

  1. Review all active schedules
  2. Ensure non-overlapping times
  3. Or assign to different devices
  4. Test schedule timing

![Screenshot: Schedule conflict warning or visualization showing overlapping schedules highlighted, with a message indicating which schedules conflict and suggestions for resolution.]

Schedule Examples​

Example 1: Business Hours Schedule​

  • Name: "Business Hours - Weekdays"
  • Type: Recurring
  • Days: Monday - Friday
  • Time: 9:00 AM - 6:00 PM
  • Playlist: "Business Content"
  • Status: Active

Example 2: Weekend Promotions​

  • Name: "Weekend Promotions"
  • Type: Recurring
  • Days: Saturday, Sunday
  • Time: 10:00 AM - 8:00 PM
  • Playlist: "Weekend Promos"
  • Status: Active

Example 3: Holiday Event​

  • Name: "Black Friday Sale"
  • Type: One-time
  • Dates: November 24 - November 26
  • Time: 6:00 AM - 11:00 PM
  • Playlist: "Black Friday Content"
  • Status: Active

![Screenshot: Three example schedules displayed in cards or list format, showing the different configurations for business hours, weekend promotions, and holiday events.]

Troubleshooting Schedules​

Schedule Not Running​

If schedule isn't executing:

  1. Check Status: Verify schedule is Active
  2. Verify Time: Ensure current time is within schedule window
  3. Check Device: Verify device is online and assigned
  4. Review Playlist: Ensure playlist has content
  5. Check Dates: For one-time, verify dates are correct

Schedule Running at Wrong Time​

If timing is incorrect:

  1. Check Time Zone: Verify system time zone
  2. Review Times: Double-check start/end times
  3. Device Time: Ensure device time is synchronized
  4. Test Schedule: Create test schedule to verify

Multiple Schedules Conflict​

If schedules conflict:

  1. Review all active schedules
  2. Identify overlapping times
  3. Adjust schedules to avoid conflicts
  4. Or assign to different devices

Schedule Analytics​

View schedule performance:

  • Execution history
  • Success/failure rates
  • Device compliance
  • Time-based analytics

![Screenshot: Schedule analytics dashboard showing statistics like "Schedules executed: 245", "Success rate: 98%", "Active schedules: 12", with charts showing schedule performance over time.]

Next Steps​

Now that you understand scheduling:

Tip: Create schedule templates for common patterns (weekdays, weekends, holidays) to speed up setup!