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Location Management

Locations help you organize your digital screens by their physical placement. Learn how to create and manage locations effectively.

Overview​

Locations allow you to:

  • Organize devices by physical location
  • Group devices for easier management
  • Filter and search by location
  • Assign location-specific content
  • Generate location-based reports
  • Manage multi-site deployments

Accessing Locations​

Navigate to Locations from the sidebar menu to view all your locations.

![Screenshot: Locations page showing a list or map view of locations with location names, addresses, device counts, and management options. Should show multiple locations like "Main Office", "Branch Office", "Retail Store 1", etc.]

Location List View​

Location Information​

Each location displays:

  • Location Name: Name of the location
  • Address: Physical address (if available)
  • Device Count: Number of devices at this location
  • Status: Overall location status
  • Actions: Menu for location operations

![Screenshot: Locations table or list showing columns for Location Name, Address, Device Count (e.g., "5 devices"), Status, and Actions. Should show multiple locations with different device counts.]

Creating a Location​

To create a new location:

  1. Click the "Add Location" or "Create Location" button
  2. Fill in the location form:
    • Location Name: Descriptive name
    • Address: Physical address (optional)
    • Description: Additional details (optional)
    • Contact Information: Manager or contact (optional)
  3. Click "Create" or "Save"

![Screenshot: Create Location dialog/form showing fields for Location Name (e.g., "Downtown Office"), Address (with address fields), Description (text area), and Contact Information. Should show Create/Save and Cancel buttons.]

Naming Best Practices​

Use clear, consistent naming:

  • ✅ Good: "Main Office - Downtown"
  • ✅ Good: "Retail Store - Mall Location"
  • ✅ Good: "Warehouse - Building A"
  • ❌ Avoid: "Location1", "Store", "Office"

Editing Locations​

To modify a location:

  1. Click on a location, or
  2. Click Actions → Edit
  3. Modify any fields
  4. Click "Save Changes"

![Screenshot: Edit Location form showing the same fields as create, but with existing values filled in. Should show a location being edited with modified values.]

Assigning Devices to Locations​

When registering a device, you'll select a location:

  1. Go to Devices → Register
  2. Fill in device information
  3. Select Location from dropdown
  4. Complete registration

You can also change a device's location:

  1. Go to Devices
  2. Click on a device
  3. Edit device details
  4. Change Location dropdown
  5. Save changes

![Screenshot: Device registration or edit form showing the Location dropdown with a list of available locations, with one location selected. Should show how locations are assigned to devices.]

Viewing Location Details​

To see details about a location:

  1. Click on a location name
  2. View location information
  3. See all devices at this location
  4. View location-specific statistics

![Screenshot: Location detail page showing location information at the top (name, address, description), followed by a list of devices at this location with their statuses, and location statistics or analytics.]

Location-Based Filtering​

Use locations to filter content:

Filter Devices by Location​

  1. Go to Devices page
  2. Use location filter (if available)
  3. Select a location
  4. View only devices at that location

![Screenshot: Devices page with location filter dropdown showing "All Locations" selected, with options to filter by specific locations. Should show filtered device list when a location is selected.]

Filter Other Content​

Locations can help organize:

  • Playlists by location
  • Schedules by location
  • Analytics by location
  • Reports by location

Location Hierarchy​

For complex organizations, you can create hierarchies:

  • Building → Floor → Room
  • Region → City → Store
  • Campus → Building → Department

![Screenshot: Location hierarchy view showing parent-child relationships, like "Main Campus" containing "Building A" and "Building B", with devices nested under each building. Should show a tree or nested structure.]

Location Best Practices​

Organization Strategy​

  • Geographic: Organize by physical location
  • Functional: Group by department or purpose
  • Hierarchical: Use parent-child relationships
  • Consistent: Use consistent naming conventions

Naming Conventions​

Establish a naming standard:

  • Format: "Type - Name - Identifier"
  • Examples:
    • "Office - Main Building - Floor 2"
    • "Retail - Mall Location - Store 5"
    • "Warehouse - Distribution Center - Dock A"

Device Assignment​

  • Assign devices immediately during registration
  • Update locations when devices move
  • Keep location information current
  • Verify device locations regularly

Location Analytics​

View location-based statistics:

  • Device counts per location
  • Online/offline status by location
  • Content performance by location
  • Usage patterns by location

![Screenshot: Location analytics dashboard showing statistics like total locations, devices per location (chart or list), online percentage by location, and location-based performance metrics.]

Bulk Location Operations​

For managing multiple locations:

  • Export location list
  • Bulk edit location information
  • Assign multiple devices to location
  • Generate location reports

![Screenshot: Bulk operations interface showing checkboxes next to locations for selection, with bulk action buttons like "Export", "Edit Selected", or "Generate Report" at the top.]

Deleting Locations​

To delete a location:

  1. Click Actions → Delete
  2. Confirm deletion
  3. Location will be removed

Warning: Ensure no devices are assigned to the location, or reassign them first.

![Screenshot: Delete location confirmation dialog showing a warning message like "Are you sure you want to delete this location? Ensure all devices are reassigned first." with Cancel and Delete buttons.]

Location Templates​

Create location templates for common setups:

  • Standard office locations
  • Retail store locations
  • Warehouse locations
  • Multi-site configurations

![Screenshot: Location templates or examples showing different location types with suggested structures and naming conventions for offices, retail stores, warehouses, etc.]

Troubleshooting Locations​

Location Not Appearing​

If location doesn't appear:

  1. Refresh the page
  2. Check if location was created successfully
  3. Verify permissions
  4. Contact administrator

Devices Not Showing Under Location​

If devices don't appear:

  1. Verify device location assignment
  2. Check device filters
  3. Refresh device list
  4. Verify location name matches

Cannot Delete Location​

If deletion fails:

  1. Check for assigned devices
  2. Reassign devices to other locations
  3. Try deletion again
  4. Contact administrator if issues persist

Multi-Site Management​

For organizations with multiple sites:

  • Create location for each site
  • Assign site managers
  • Set site-specific content
  • Generate site reports

![Screenshot: Multi-site management view showing multiple locations/sites with their respective managers, device counts, and status indicators. Should show how to manage multiple physical locations.]

Location Reports​

Generate reports by location:

  • Device inventory by location
  • Status reports by location
  • Performance metrics by location
  • Usage statistics by location

![Screenshot: Location report showing a detailed report with location name, device list, status summary, and performance metrics. Should show export options and date range selection.]

Next Steps​

Now that you understand location management:

Tip: Set up locations before registering devices to streamline the registration process!